The Register of Citizens
The Register of Citizens is the record kept by the Citizenship Office of the Velocity Interoperability Network of every citizen of the Velocity Interoperability Network. An entry is made in it on the day of the ceremony at which a new citizen makes the affirmation, and citizenship takes effect from the date of that entry. The Register is the sole record of citizenship of the Network: a question of whether a person is a citizen is answered by reference to it and to nothing else.
The Register opened on 6 September 2026 with 8,740 entries, carried forward from the separate records kept by member organisations before the Office was established. Those records were transferred between 10 August and 5 September 2026, reconciled against one another and renumbered in a single series. The earliest entry carried forward bears the register number 1927; numbers are allocated in sequence and are never reallocated, so a register number identifies one entry and one citizen for as long as the Register is kept.
- 8,740
- Entries in the Register of Citizens at establishment
- 5
- Working days in which a certified extract is issued
- 28
- Days in which a citizen must notify a change of particulars
- 1927
- Earliest register number carried forward from member organisations
What the Register records. The particulars below are recorded against every entry. The second and third columns show which appear on a full extract and which on a short extract.
| Particular | Full extract | Short extract | Notes |
|---|---|---|---|
| Register number | Yes | Yes | Allocated on entry and never reallocated |
| Full name | Yes | Yes | As recorded on the day of the ceremony |
| Any former name recorded | Yes | No | Held for the purpose of tracing an entry |
| Date of entry | Yes | Yes | The date of the ceremony at which citizenship took effect |
| Route to citizenship | Yes | No | Residence, service, descent, adoption or grant |
| Recorded site of residence | Yes | No | Updated on notification by the citizen |
| Ceremony and venue | Yes | No | The ceremony at which the affirmation was made |
| Register number of a parent | Where relied upon | No | Recorded only on the route of descent |
| Certificates issued | Yes | No | The date of the first certificate and of any replacement |
Certified extracts. A certified extract is issued by email, bears the seal of the Office and the date on which it was issued, and is accepted throughout the Network as evidence of citizenship. An extract states the position of the Register on the day it was issued and is not invalidated by a later change; where a particular has since changed, ask for a fresh extract rather than amending the one you hold.
| Type | Particulars shown | Available to | Issued within |
|---|---|---|---|
| Full extract | Every particular recorded in the entry | The citizen named in the entry | 5 working days |
| Short extract | Name, register number and date of entry | The citizen named in the entry | 5 working days |
| Extract with consent | The particulars named in the consent | A third party named by the citizen | 10 working days |
| Official confirmation | That a stated register number is current | An authority of the Network | 3 working days |
Disclosure of particulars. The Register is not open to inspection. Disclosure is governed by the four rules below.
- To the citizen named in the entry
- A citizen is entitled at any time to a certified extract of their own entry, in full or in short form, without charge and without giving a reason. Extracts are issued by email to the address held by the Office.
- To a third party with written consent
- Particulars are disclosed to a third party only where the citizen has consented in writing and has named the particulars to be disclosed and the person to whom they may be given. A consent may be withdrawn at any time and lapses after twelve months.
- To an authority of the Network
- An authority of the Network may ask the Office to confirm that a stated register number is current and relates to a stated name. No other particular is given, and the Office records every such request in the entry to which it relates.
- To no one else
- The Register is not published, is not made available for inspection, and is not supplied in whole or in part to any other person. The Office refuses requests that do not fall within the three cases above, whatever their purpose.
Correcting an entry. A citizen who believes that a particular is wrongly recorded may apply for its correction at any time. There is no charge, whether the error was the Office's or the citizen's own.
Step 1: Write to the Office with the entry as it stands
Quote your register number, state the particular you say is wrongly recorded, and state what it should be. Enclose a certified extract of your entry if you hold one.
Step 2: Supply the evidence of the correct particular
A change of name requires the document by which the name was changed. A change of recorded site of residence requires confirmation from the site. An error of transcription requires no evidence beyond the document from which the particular was taken.
Step 3: The Office checks the entry against its records
The Office compares the entry with the application, with the record of the ceremony and with the returns supplied by member organisations. Where the error is the Office's own, or a member organisation's, the correction is made without further enquiry.
Step 4: The entry is amended and you are notified
Corrections are made within ten working days of the evidence being received, and the Office writes to confirm the amended particulars. There is no charge for a correction.
Step 5: If the correction is refused
The Office gives its reasons in writing and states which record it has preferred and why. You may ask for the refusal to be reviewed within twenty-eight days; the review is decided by an officer who took no part in the original decision.
Keeping your entry current. A citizen must tell the Office within twenty-eight days of a change of name or of recorded site of residence. Notification is one of the three obligations accepted in making the affirmation of citizenship, and is the means by which the Office can reach a citizen when an extract or a replacement certificate is required. A change notified in time is recorded as a change, not as a correction, and the earlier particular remains in the entry with the date on which it ceased to apply.
Replacement certificates. A certificate of citizenship that has been lost or destroyed is replaced on the application of the citizen named in it. A replacement bears the same register number and the date on which it was issued, and states that it is a replacement. The date of any replacement is recorded in the entry, and there is no charge for it.
Requests for extracts, notifications of a change and applications for correction may be sent to contact@citizenship.gov.vin, quoting your register number. For how an entry comes to be made, see Ceremonies; for the size of the Register and the entries made each quarter, see Statistics.